How Much Does an Office Copy Machine Cost?

If you are running a successful business, having an efficient and reliable office copy machine is necessary – and for good reason. You see, office copy machines are used for a variety of tasks including printing, copying, scanning, and fixing. Without them, the working environment of your employees won’t be as productive as it should be. It’s like the world’s top secret to having the best office ever.

However, purchasing and maintaining one means doing your due diligence to research office copy machine costs. If you want to understand the investment you are about to make, this blog will take a look at the real-time price of office copy machines and take into account the various factors that contribute to their overall cost.

How much does an office copy machine cost?

Without any fuss, let’s answer the question. An office copy machine costs between $1,500 to $40,000. On average, if you want a higher grade that offers substantial results, having a budget of at least $4,000 will do.

Moreover, an office copy machine’s cost depends on the brand, model, and features you require. For instance, if you want a standard machine that boasts an efficient performance with up to 3,100 sheets of copy, going for the TASKalfa 606ci offers functionality and makes sure you can breeze through tasks easily. The cost of this model is between $2,000 to $2,800.

If you have a higher budget than that, we suggest the TASKalfa 7052ci office copy machine with a maximum of 7,650 sheets and 70 pages per minute (ppm) – unlike the 606ci with only 42 ppm. The TASKalfa 7052ci is priced between $5,000 to $6,300 with a variety of additional features.

Factors to consider when calculating the cost of a copy machine

As much as we’d love to talk more about the best office copy machines for commercial usage, our goal for today is to let you understand the cost of these machines to ensure that the next time you are ready to purchase one, you’ll not only meet your business needs but also fit within your budgetary constraints. At this stage, let’s delve into the factors to consider when calculating office copy machine cost.

• The volume of copies needed

The first factor you should consider is the volume of copies – loosely translated as how often the office copy machine will be used. A business office printer needs a certain speed and capacity to follow the demand of the employees. Considering this demand will allow you to look for a machine that’s robust enough for your needs. Of course, the more powerful the machine, the more expensive it will be.

• Toner and paper

Toner and paper are considered consumables. Once those run out, you have to buy more. An average company spends 3% of their revenue on paper. This cost can quickly add up to the total price of the machine, especially if your office requires a large quantity of copies. To avoid surprising expenditure on toner and paper, research the cost of the machine’s replacement cartridges as well as the paper your business will need.

• Maintenance and repairs

Even the most expensive office copy machine will require servicing and occasional repairs, so it’s smart to consider these factors and any other additional expenses for the cost breakdown. Otherwise, you’ll never know whether you’re doing more harm than good to your budget constraints!

Furthermore, if you are from Phoenix, looking for Arizona printer services nearby is important to help keep your office copy machine up and running.

• Energy consumption

Many overlook energy consumption when estimating the cost of their machines. To be able to calculate the real-time price of a business office printer, you have to make sure that the electricity needed to run it will not contribute to a higher upfront cost. With this in mind, try to compare energy-efficient ratings of the printers you are considering to make an informed decision.

• Lifespan

The last factor to consider when purchasing an office copy machine is its lifespan. After all, you don’t want to purchase a machine annually just because the cheaper model you bought today is no longer working. Remember that investing in a higher-quality machine with a longer lifespan can save you money on replacements down the line.

Final Thoughts

Now that you have an idea of the true price of a business office printer and the factors that contribute to its overall cost, it’s time to take it to the next level and check out the ultimate buyer’s guide to buy office copy machines. Armed with the knowledge on this blog, you can confidently choose the right office copy machine for your business!