How to Choose the Best Business Printer for Your Office
Your office printer can be a very important part of your day-to-day business operations. An unreliable printer can cause back-ups in communications workflow. If a customer’s or prospect’s document cannot be produced quickly and efficiently, it can lead to financial opportunity costs as well as causing stress for your employees and other stakeholders. In some ways, having a quality printer can be the difference between a high-performance office environment and a dysfunctional one. So, how do you choose the best printer for business? Here, we’ll look at a few of the factors you should always consider when selecting a printer.
Determine What Printer Size You Need
When you shop for business printers, you’ll discover that they come in many different sizes based on their speed, page volume capacity, and features. For example, the Kyocera TASKalfa 406ci is much larger and more robust than the Kyocera TASKalfa 307ci or HP E87740z Color Laser Imaging System. Before you choose a printer for your office, determine the ideal size for your needs and for the available floor space you have. A relatively small office may not accommodate a large printer. Most importantly, select a printer with the capacity to handle the page volume your business requires.
Evaluate the Features You Need
With continuing advancements in inkjet and laser technology, today’s business printers offer a robust suite of integrated business applications than those sold just three years ago. Maybe your office can benefit from these new features, or maybe you just need simplicity. For example, if your staff is unlikely to use mobile printing or cloud storage, those features may have limited value. However, you should plan for your future needs. You may have your next office printer for the next five years. What features might your staff need in the future?
Consider Print/Copy/Scan Speed
Some business printers are very fast and very capable of reliably producing high volumes each month. Consider the Kyocera TASKalfa 9002i, which can produce 90 pages per minute (ppm) in black and white. If your page volume and speed requirements are low, you can probably save money by getting a slower unit. Some of the fastest printers, like the TASKalfa 8052ci, can produce 70 pages per minute in color. With this high speed, it’s also important to consider paper tray capacity. This model has a maximum capacity of 7,650 sheets, which means your staff won’t have to take time to reload paper trays as often.
Choose the Right Office Equipment Supplier
When you’re looking for a new business printer that will fit your office’s needs at a reasonable price, you need to choose the right dealer. With ongoing needs to buy supplies and service for the life of your printer, this is going to be a long-term relationship. Price isn’t always the most important factor. You will want a relationship built on trust and confidence. Is your dealer knowledgeable, honest, proactive, and communicative? Reputation and peace of mind are everything. Buying from the cheapest provider may cost you more over the longer term. Arizona Business Systems has built a reputation in the Phoenix area for its outstanding service and support for its customers. They are highly regarded for their integrity in sales practices, their white glove customer service, and their commitment to customer success.
Conclusion
When searching for a new business printer, don’t be confused by how many different options are out there. Narrow your search down to printers that fit your office’s current and future needs. Consider factors like the amount of space you have, the features you need, and how fast you need your business printer to be. And when you’re ready to select your printer, go with Arizona’s most trusted business equipment supplier. Arizona Business Systems will be happy to provide you with a quote for a new printer or other business technology services.
